Statutes of InLitAs

Article 1: Name

An association governed by the French law of July 1, 1901 and the decree of August 16, 1901, entitled:

Information Literacy Association (InLitAs)

is created among members with the present statutes.

Article 2: Goals

The association, with an international scope, aims to promote Information Literacy and to develop scientific research, whether fundamental or applied, in this domain. The concept of information literacy covers several topics such as media literacy, digital literacy, data literacy as well as all forms of literacy related to information.

Article 3: Empowerment

To achieve its goal, the association will take different actions:

  • organizing conferences, one-day event, workshops, training, working groups;
  • conducting studies and research;
  • and any initiative that can help to achieve the purpose of the association.

This association will seek to bring together different types of audience: Researchers, teachers, trainers, information specialists, media specialists and anyone who might be interested in this field of study.

Article 4: Headquarters

The headquarters is set at: Orgeval (FR 78630)

It may be transferred by a simple decision of the Board of the association and the general meeting will be informed.

Article 5: Duration of the Association

The duration of the association is unlimited.

Article 6: Composition, Membership and Admission

The association is composed of:

  1. honorary members;
  2. supporting members;
  3. active members.

Honorary members are named by the board of the association. They are persons who have provided or still providing a specific service to the Association, or who have a high level of expertise in the field of Information literacy. Honorary members do not pay any contribution to the Association. They are not eligible as a member of the board, but keeps the right to participate to the general meeting with voting rights.

Supporting members are individuals or legal entities who pay equal or greater contribution to five times their base assessment. They are not éligible as a member of the board, but keep the rights to participate to the general meeting with an advisory vote.

Active members are individuals or legal entities, local authorities, public or private bodies, public institutions, public service establishments, foundation, associations, civil law or commercial companies who are interested by the activities of the association and are up-to-date with their membership fees. They are members of the general meeting with voting rights. They are eligible to be members of the board.

The membership fee is set annually by the general meeting.

The association is open to all, without condition or distinction.

Article 7: Loss of Membership

The membership is lost:

  1. Through death of a natural person or dissolution of a legal entity for whatever reason.
  2. Through resignation. Any member of the association has the right to resign; to that effect, the interested party should notify the President of his decision, giving at least one month’s notice, by registered letter with acknowledgement of receipt.
  3. Through exclusion pronounced by the board of the association for non-payment of the membership fee or for a serious grounds. The interested party will have been invited, beforehand, to appear before the governing board to give an explanation.
  4. Non-renewal of membership.
Article 8: Liability

No member of the association, even those involved in its administration, is personally liable for the commitments entered into by the said association; only the assets of the association are answerable.

Article 9: Resources of the Association

The resources of the association are composed of contributions paid by its members and the remuneration of various benefits, such as: publications, registration fees of training and information sessions, conferences, and any other resource that is not incompatible with the rules in force. The association is allowed to perceive grants and revenues resulting from contracts that the association may be required to execute on behalf of third parties. As well as any other legally authorized resources.

Article 10: Regular General Meeting

The regular general meeting is exclusively composed by active members (individuals or representative of legal entities) who fulfilled their membership fees. No one can be represented if he/she did not give proxy to another member of the association. No member may hold more than one delegated voting right. The regular general meeting meets once a year. Fifteen days before the chosen date, the members of the association are convened by the President. The agenda is indicated on the notice. The general meeting shall hear and vote the activity and the financial reports presented by the President and the Treasurer of the association.

The general meeting sets the membership fees.

Decisions shall be taken by a simple majority of valid votes expressed by the attending members and proxies.

The decisions of the general meeting are binding on all members, including absent or represented.

Article 11: Extraordinary General Meeting

The holding of an extraordinary general meeting is necessary when the deliberations concern the modification to statutes, the dissolution of the Association, the amalgamation with another Association. Such a meeting shall be convened at least 30 days in advance on request of the President or at least one quarter of the adherents of the Association.

Decisions shall be taken by the majority of the expressed vote.

In the case of dissolution, the Extraordinary General meeting shall appoint one or several auditors in charge of the winding up of the Association and define their powers. The Extraordinary General meeting shall attribute the credit account of every chosen legal Association with similar objectives.

Article 1: Board of the Association

The Board of the association is composed of:

  1. One President;
  2. One or more vice-Presidents if needed,
  3. One General Secretary and, if needed, an assistant secretary,
  4. One Treasurer and, if needed, an assistant treasurer.

The Board is elected for three years. Members are reeligible.

In case of a vacancy, the board of members temporarily provides for the replacement of its members. Their final successors shall be elected at the next general meeting. The powers of members elected in this way come to an end at the time when the term of office of the replaced members would normally expire.

The Board is invested with the broadest powers within the object of the association and in the framework of the resolutions adopted at the general meeting.

The Board meets whenever necessary convened by the President or at the request of a quarter of board members.

Decisions are taken by a majority of votes; when there is equality of votes, that of the president prevails.

Article 13: The President

The President represents the Association in all public transactions.

The President acts for the Association in the courts, both as a claimant and defendant.

It also ensures the internal proper functioning of the services of the association.

The President incurs expenditures in accordance with the budget approved by the general meeting.

The President is entitled to open and operate all current or deposit accounts. He/She can hire or dismiss salaried staff who are under his/her authority.

He/she is assisted by a vice-president who shale replace him/her in all things in case of impediment of any kind.

He/she can delegate some of his/her power to another member or employee of the association.

However, when legal proceedings are instituted, the president may only be replaced by a proxy having been duly authorised by the board.

Article 14: The Vice-President

The vice-president helps the president in his/her functions and replaces him/her when necessary.

Article 15: The Treasurer

The Treasurer shall ensure that the accounts are kept in order and shall keep accurate and reliable records of receipts and expenditures.

Like the president, he is authorized to open and operate the association accounts.

He/She makes payments.

He/She has the right to request at any moment a report on the association account management and to monitor the cash flow and the investments.

He/she shall report on the management of the Board to the general meeting.

Article 16: The Secretary

The secretary is responsible for ensuring the keeping of the various registers of the association and the respect of the declarative and administrative formalities. He drafts and signs the minutes of the deliberations of the general meeting and the statements of decisions of the board.

It ensures the good performance of the association.

Article 17: Payment of the Expenses Costs

The administrators shall carry on their functions free of charge. However, charges and expenses resulting directly from the performance of their functions shall be reimbursed on presentation of the corresponding invoices and with the President’s agreement.

Article 18: Dissolution

In the event of dissolution, the General Meeting decides on devolution of property and appoint one or several liquidators to liquidate the assets of the association.

Article 19: Internal Rules

Internal rules shall be drawn up by the governing board for approval by the general meeting, which can propose amendments.

These internal rules are intended to define the various matters not mentioned in the statutes, more particularly matters dealing with internal administration of the Association.

These statutes were approved at the constituent general meeting on 25.10.2016

They were established in as many copies as interested parties, including one for the declaration, one for the Prefecture and one for the association.

Orgeval, November 29, 2016

In the event of any conflict between the English and French versions, the French version shall prevail.